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Article ID: KB162
Keyword Name: Conforming, Managing, Manage, Merge, Duplicate, Street, Physical, Location,dedupe
Created: September 11, 2020
Viewed: 20114

Automatically Conform Addresses

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Author: Kristenson, Joel

Last Updated: 2016-10-18


This article will teach you how to automatically conform your address records which will get rid of discrepancies between things like St., and Street.  It also goes through the steps to set your conform method in your Committee/Organization record (if it hasn’t been set already). Learn a lot about address management for your database by reading this article.  After running address cleanups it’s a good idea to cleanup duplicate contact records, here’s how.

Steps to Set the Conform Method in your Committee/Organization Record

Important: it’s required that you set the ‘conform method’ prior to running the mass address conform operation on your database and this requires administrative access to the database.

Navigate to your Organization record (if nonprofit) or the Committee record (if political) by following Application Menu > System Manger > Lists > Organization/Committee.

Click on the name to open your Org/Committee record card.  In this example it was called “Demo Nonprofit Joel”.

Navigate to the Settings tab, select your ‘Conform Method’ preference, and [Save and Close]In my example I selected the option ‘Street direction on right (1372 Glenmoor Rd E’.

Steps to Conform Address Records En Masse

Note: you can conform all address records, or a segment of your database.  In this example I updated all records.

Navigate to the Addresses list under the Application Menu.

Click [Search] and load all records.  In this example I had 9,748 address records.

Select File > Conform Addresses.

Click [OK] when prompted (if you are 100% sure you want to run this mass update operation).

Once the process is finished you’ll get a popup notification with the results, click [OK] to finish. you should sort the list by another column (i.e. City or Zip Code) and re-run the process until the results are zero.

Take a look at the related resources below for a variety of other articles and videos on this topic.

Related Resources

Additional Service: NCOA/CASS Append

Article: Why won’t some of my records merge?

Article: Managing Households – Creating, Deleting and Re-Creating

Article: Address Normalization (unlimited addresses per person)

Article: Address Management

Article: How to ‘Manually Merge’ Duplicate Contact Records with Drag-and-Drop

Article: How to Find Duplicate Contact Records by Identical *Primary* Email Address, and Automatically Merge them Together

Article: Find Possible Duplicates

Article: Rollback – Undo Function

Article: Refreshing your Address Records with Political Jurisdiction Data i.e. CD, SD, LD… (Only Applies to Customers who Live in a State we Provide Updated Voter Data For)

Article: Auto-Merging Duplicate Address Records

Article: Unable to Make A Change to an Address

Article: Address Normalization (unlimited addresses per person)

Video: Updating or Changing Data in a Field for all or Some of Your Records

Video: Households – What To Do B4 Householding!!

Video: Households – Drag n Drop

Video: Households – Delete and Recreate

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