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Article ID: KB225
Keyword Name: Financial, Banking, Payee, Payments, Invoice, Accounting, FEC, Expenditure
Created: May 17, 2017
Viewed: 5078

How to Enter a Payment for an Invoice (Primarily for Political Campaigns)




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Author: Kristenson, Joel

Last Updated: 2017-05-17





Overview


This article will teach you how to enter a payment for an invoiceThe article assumes you already know how to create a payee and an invoice.



http://www.us-cert.gov/sites/default/files/images/tip-icon.pngTip: New to tracking finances in Trail Blazer?  Take our free financial training classes which will get your campaign treasurer(s) up to speed on how to accurately track all of the incoming and outgoing money for your campaign so that you can file your FEC reports without a hitch.






Steps


Open the payee record that has the invoice you need to make a payment against.  You can search for the payee from the Payees (Invoicing) list or search for unpaid invoices from the Invoices list.  The two screenshots below show the different ways to do this.


Img 1 of 2 – Search for a Payee from the Payees (Invoicing List) List




Img 2 of 2 – Search for Unpaid Invoices from the Invoices List



Once you’ve opened the Payee record, click on the Invoice ID under the Invoice tab for the one you need to make a payment for.  In my example it was ID 781.



In the Invoice Card click the [+ New] button under the Payments tab.



Fill out the Payment form and click [Save and Close]My example is below for a payment that pays the full invoice amount.  If you’re concerned or have questions about how to categorize or input any of the data you should contact your FEC analyst or our support team.



After saving your payment, click [Cancel] or the red [X] to close the Invoice Card.



Back in the payee record the payment amount and open balance will reflect the change.  My example is below for the invoice that was paid off in full.



You can search for payments and view details in the Payments list.  Some common examples of doing this would be by date range or by election.



Take a look at the related resources below to learn a lot more about the financial tools in your database.














Related Resources


Article: How to Create a New Payee for Invoicing and Payments (Primarily for Political Customers)

Article: How to Create an Invoice for a Payee (Primarily for Political Customers)

Article: Unlocking Contacts (Voters/Donors), and Payee Records – Notes on How to Records get Locked and How to Avoid it

Article: Steps to Import Expenditures – with an Example Spreadsheet Template – Political Only (2016 Upgrade)

Article: How to Enter an Invoice and Payment with the New Payment System, and How to Add a Refund and Deduction

Article: How to Print Checks through Trail Blazer for Recorded Payments

Training: Free Financial Training Part I and II

Video: Invoices – enter payment on an unpaid invoice

Video: Add Invoice and Make Immediate Payment

Video: Credit Card Memo Entry (using 2015 version of Financial)

Video: Add New Loans Received

Video: Deposits – Setup Bank Account – Set Bank as Default – Create Deposit





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